Just a reminder that our auditors require as much detail as possible on your mileage forms. For instance, if you take your client to Little Rock to eat dinner your mileage sheet should not read "Little Rock for dinner." Your mileage should list the name of the restaurant in Little Rock.
When you return home your mileage sheet should not read "Home." You should specify whether it was the client's home or your home and/or give the address.
Auditors review the mileage claims we submit to make sure that mileage is not inflated so they need to be able to determine your exact locations from the details you provide on your mileage forms. Be specific. List the names of businesses and the city when you travel outside the area. Specify the starting location as well--use the address whenever possible. If you don't know the address you can still specify locations such as "U.S Pizza, Bryant AR." If you go to the bank please don't write "bank." Give the name of the bank and the general location. Give the names of stores and doctors' offices. Give the names of churches and or city parks or recreation areas.
Remember that the Group Home is not the Civitan Center and vice versa. We see lots of mileage forms in which staff refer to the Civitan Center as the Group Home and our auditors will want to know why clients who don't live in the Group Home were picked up there.
Thanks again for your attention to details. They are important! We want to be able to defend your mileage claims anytime an auditor questions them so the more information you give us, the more successful we will be.
