At the annual retreat this spring we discussed detailed mileage entries and the reasons for being specific when listing destinations on your mileage reimbursement forms. Mileage entries are being audited more closely than before to ensure that the number of miles claimed between destinations is legitimate. Therefore there can be no vague mileage entries such as "My house" or "Client's home" or "Friend's house." You must give addresses. We are still receiving mileage claims with these entries listed and this is the last warning that these entries can no longer be accepted. Auditors cannot check the mileage between stops if you do not list addresses or at least give more detailed information.
Likewise, you should not list "church"; you should give the name of the church and city or the address. You should not list "store"; give the name of the store and the city. Do not list "Doctor"; give the name of the doctor's office and the city or give the address.
Vague mileage entries will be unpaid and returned to you for corrections beginning with the next pay cycle. Please don't risk delay of your reimbursement. Be as specific as possible. Use addresses whenever possible. When you don't know the address or can't find the address, list the name of the business and the city in which it is located. If your starting or ending locations cannot be identified by an auditor you will risk not being reimbursed for them. Don't let it happen--we want you paid on time and in full! Help us help you--be detailed and be accurate.
Thanks in advance for your cooperation.
