All Deadlines Apply Over The Holiday Break

One final reminder that even though the Civitan Center will be closed between Christmas and New Year's Day, all normal deadlines for Waiver paperwork will apply.  Paperwork WILL be collected as usual every Monday morning--10 a.m. for Community, 9 a.m. for Group Home.  You may still fax or email your paperwork or place it in the drop box outside the Center.  However, do not drop off any paperwork in Bryant at The Civitan Shoppe.

 

Please remember that late paperwork received after the deadline on the 24th and the 31st won't be processed for pay until the January 25th pay day.  Please don't risk this delay!  Be on time!

Merry Christmas to you and your families! Please be safe in your travels. Thank you for all the work you do all year to enrich the lives of our clients.

Late Pay Schedule Through January

Despite our repeated warnings over the last 30 days there were still a handful of folks who turned in their Waiver paperwork late this pay period and also a few who did not turn in any paperwork at all.  Due to our holiday closings this will cause a significant delay in your pay.

 

Be advised that for late or missing paperwork turned in after 10 am (9 am for Group Home) on December 17th, you will receive your pay on January 11th, providing all paperwork is correct.

 

For late or missing paperwork turned in after 10 am (9 am for Group Home) on December 24th or December 31st, you will receive your pay on January 25th, providing all paperwork is correct.

 

Paperwork will be collected from the Civitan Center during the break, so all normal deadlines will apply.  Please remember not to turn in any paperwork at the Civitan Shoppe in Bryant during the holiday break. 

 

Thank you for your cooperation and Happy Holidays!

Reminder--Initials In Documentation

Please be reminded that your initals should always appear in your documentation at the end of your daily notes.  On the Community documentation forms your initals should also appear on the charting page at the end of each column.

Also remember that start times and end times in your documentation MUST match your timesheet exactly.  If your timesheet says your shift ended at 8 pm, your documentation cannot end at 7:30.  You must document all the way to the end of your shift.  Likewise with starting times; if your timesheets says your shift begins at 4 pm, your documentation cannot start at 4:15.  Make sure all start and end times match your timesheet before you turn in your documentation.

Thanks again for your attention to these details--they may seem trivial at times but they are very important at audit time!

Don't Be Late--Holiday Pay Period Changes

Just a reminder that due to the shift in pay days during our holiday closing, it will be important that all paperwork is received on time during the next few weeks.  Although pay days will shift according to the schedule we have already published below, deadlines for Waiver paperwork will remain the same.  Please don't risk having your pay bumped to the end of January--get your paperwork in on time at all costs over the next few weeks.

 

Paperwork received late next week will be bumped to the January 11th pay day. 

Paperwork received late the week after will be bumped to the January 25th pay day.

Errors on paperwork will also cause pay to be delayed until they are corrected.

Be advised that since the office will be closed during Christmas week, Angela and Darrell will not be available to make exceptions for late paperwork.  It all must be on time--no exceptions.

 

DO NOT DROP PAPERWORK AT THE SHOPPE IN BRYANT DURING CHRISTMAS WEEK!

Pay days in December will be:

December 14th
December 21st

Notice these pay days are only one week apart. Providing all regular deadlines are met and paperwork is correct, you will receive two week's pay on December 14th and one week's pay on December 21st. The December 21st pay day will be the last pay day of the year so it will be especially important that all paperwork is correct and on time to avoid any pay being held for corrections.

Pay days in January will be:

January 11th
January 25th

Notice that this means there will be three weeks between the December 21st pay day and the January 11th pay day. You will need to plan ahead for this. Providing all deadlines are met and paperwork is correct, you will receive three week's pay on January 11th and then return to the normal two week's pay on January 25th.

The Waiver box for paperwork near the front door to the Center will still be emptied on our normal schedule (10 a.m. every Monday) to keep the box from getting full over the break. Group Home paperwork will still be due to Elaine by 9 a.m. on Monday and will be collected promptly over the break. This means all paperwork during the break needs to be on time in order to be eligible for the January 11th pay day. Please don't risk going a month without pay!  Be on time and be accurate!

Group Home Open House

You are invited to visit the Group Home for a casual Christmas Open House hosted by the residents and their Waiver workers. The residents invite their family and friends to visit them in their home and sample the desserts they are making themselves.

Civitan Services Community Events

The Civitan Shoppe is having a 25% off sale on all winter clothing this Thursday - Saturday, December 13-15^th.

Christmas for the adult clients at the Center will be Friday, December 21^st. Santa will visit the preschool clients first at 9:00 AM and then the adult clients in their separate areas. Adult Services is putting on a Christmas program this year in The Dixon Building and clients will go home early at 1 p.m. that afternoon. 

 

The 2013 Polar Bear Plunge fundraiser for Special Olympics will be January 19^th. The theme this year is Disco Fever!  Contact Carrie in Adult Services if you are interested in being a part of this fun event.

Mark your calendars--the 2013 Peace, Love & 5K Run/Walk and 1-Mile Family Fun Run will be Saturday, April 13, 2013.  Waiver clients are encouraged to participate as volunteers or runners/walkers in either event.  Waiver employees are also encouraged to participate.  See Leigha in Community Development if you are interested in being a volunteer.

 

As always, thank you for your support of our fundraising events and activities.

Resolutions For The New Year

The Director of Community Development is asking Waiver employees to submit their resolutions for the New Year for project planning for 2013.  You are welcome to share your personal or professional resolutions or goals for the coming year by sending an email to ljones@civitanservices.com or stop by on pay day and see Leigha in person.  Leigha's office is near the front door to the Center, directly across from the receptionist's desk.

Thank you for your participation.

Civitan Club Christmas Party

 

You are invited accompany your clients

 

to the

 

Benton Civitan Club Christmas Party

 

at the

 

Civitan Center

 

on

December 10, 2012 at 6 p.m.

 

A traditional Christmas dinner will be served. 

 

There will be live entertainment and presents for our clients.

 

Please RSVP to Angela no later than Friday, December 7, 2012.

 

agattin@civitanservices.com or 776-0691

Outings For Clients--Keep It Positive

This week Saline County officially kicks off the Christmas season with both the Benton and Bryant Christmas parades.

The Benton Parade and Official Lighting of the Saline County Courthouse is Tuesday, December 4^th at 6:00 PM followed by the kickoff of pictures with Santa on the Courthouse lawn.

The Bryant Christmas parade is Thursday, December 6^th at 6:30 PM.

 

We appreciate all you do to help our clients celebrate the holiday season.  It is easy to forget that the holidays affect us all differently--including our clients.  If we get lonely and depressed during the season, of course our clients do too.  Your efforts to keep holiday activities positive and upbeat matters very much to them. 

 

 

 

  Never underestimate the difference you make by serving our clients!